Smart Labs Toolkit

Resources

The International Institute for Sustainable Laboratories hosts and manages this Toolkit and will continue to update relevant best practices. Questions and feedback about the Smart Labs Toolkit can be directed to info@i2sl.org.

Important Note

Regardless of the type of processes, equipment, or scope of the optimization project, the safety of people, property, and the environment are the inviolable constraint. No activities that have the potential to negatively impact occupant safety and the wellbeing of the organization will be recommended or implemented under this program or its processes.

 

Contributors

The Smart Labs Toolkit was developed by the National Renewable Energy Laboratory (NREL), 3Flow, and My Green Lab. The Smart Labs Toolkit development was sponsored by the Federal Energy Management Program at the U.S. Department of Energy's (DOE) Better Buildings Initiative.

The U.S. Department of Energy (DOE) and the National Renewable Energy Laboratory (NREL) recognize the University of California – Irvine (UCI) Smart Labs™ program as the flagship program for Smart Labs.

NREL

  • Otto Van Geet, Principal Engineer
  • Rachel Romero, PE, Engineer
  • Amanda Kirkeby, Staff

3Flow and Associates

  • Thomas C. Smith, President
  • Robert Lukens, Senior Vice President
  • David Brummitt, CIH, CSP, Manager, Laboratory Safety Services
  • Gary Goodson, PE, Energy Services Manager
  • Kerry Alfred, Senior Technical Project Manager
  • Kevin Birkdale, Project Engineer
  • Nicholas Napp, Principal, Xmark Labs, LLC

My Green Lab

  • Allison Paradise, CEO and Founder
 

Smart Labs Accelerator Partners

The Smart Labs Accelerator was an initiative by DOE's Federal Energy Management Program (FEMP) and Better Buildings Initiative to work with laboratory facilities looking to push the boundaries of smart, efficient laboratory operation and design best practices. Through the Accelerator, DOE worked with universities, federal agencies, national laboratories, and hospitals to advance strategies that rapidly improve energy efficiency in laboratory buildings.

Map of the United States with accelerator partner locations marked.

Over the 3-year Accelerator period, partners implemented a series of low- and no-cost energy efficiency measures for a short-term energy reduction target of at least 5% in one laboratory and established 10-year targets of at least 20% across their portfolio of laboratory buildings. Partners worked together to develop standardized approaches to overcoming common barriers to energy efficiency in laboratories, such as insufficient energy performance measurement methods and resistance to implementing efficient operational procedures. Better Buildings worked with partners to document model approaches to reduce energy consumption that include operational changes, technological upgrades, and strategic energy management approaches.

The dedication and innovation of successful partners is the driving success behind the Smart Labs Toolkit, and the best practices developed over the course of the Accelerator are incorporated as highlighted case studies.

Partners included:

  • Argonne National Laboratory
  • Colorado School of Mines
  • Emory University
  • General Services Administration Food and Drug Administration Bothell Laboratory
  • Lawrence Berkley National Laboratory
  • Los Alamos National Laboratory
  • National Aeronautics and Space Administration Jet Propulsion Laboratory
  • National Renewable Energy Laboratory
  • Pacific Northwest National Laboratory
  • U.S. Department of Agriculture Edward T. Schafer Agricultural Research Center
  • University of California Irvine
  • University of California Irvine Health
  • University of Colorado Boulder
  • University of Illinois Chicago
  • University of Minnesota
  • University of New Hampshire
  • Wesleyan University

Partner Case Studies

Photo of the inside of a lab.

The Critical Role of a Lab Ventilation Management Program Coordinator

Los Alamos National Laboratory
Photo credit: NREL - Dennis Schroeder

Two researchers review equipment.

A Decade of Smart Labs Experience: University of California, Irvine

University of California, Irvine
Photo credit: UCI

Girl shows how to lower a sash.

Driving Energy Savings Through Occupant Engagement and Behavior Change

Colorado School of Mines
Photo credit: Colorado School of Mines

Two fume hood at NREL.

In-house Fume Hood Testing Ensures Safety and Savings

National Renewable Energy Laboratory

Shows flow from automatic/single point change control to unified API to applications to signals to controls to multiple point of contact.

NREL Data Analytics and Benchmarking

National Renewable Energy Laboratory

Freezer Challenge logo

Ultra-Low Temperature Freezer Optimization Yields Large Energy Savings for Center of Disease Control and Prevention Case Study

U.S. Department of Health and Human Services Center for Disease Control and Prevention

Six accelerator partners.

University of California Irvine Smart Labs Workshop With Design-Build Add-On

University of California, Irvine
Photo credit: UCI


 

Codes, Standards, Laws, and Regulations

This guideline serves as a resource to help facilities implement projects to improve performance of laboratories and critical control environments. Elements of this guide can be implemented in the absence of, or as a supplement to, respective laws and regulations, standards developed by authoritative bodies, and site-specific protocols. Where national or local laws require a higher (specific or additional) standard, they must be followed. Where national or local laws require less stringent standards, the facility guidelines and standards shall be followed.

System design and operating requirements must comply with mandatory provisions of related codes and standards, unless quantitative testing shows safety standards are adequately met and a waiver is granted. Nothing in this guide is intended to supersede requirements in codes and standards, the requirements of the authority having jurisdiction, or to replace the need to consult with registered design professionals, code official, and site EH&S staff.

Ventilation Code Requirements

Summary of Codes and Standards

Code / Standard Occupied (ACH) Unoccupied (ACH) Comments
ACGIH None Specified None Specified Based on Specifics of the Hazard and Environment
IMC 6 1.7
NFPA 45 6+ 4
NRC, Prudent Practices 6 to 12 None Specified
29 CFR 1910.1450, Appendix A None Specified None Specified Continuous Ventilation is Appropriate.
ANSI Z9.5 None Specified None Specified Ventilation Rates Depend on a Number of Concerns.
References ASHRAE 62.1
ASHRAE 62.1 6 1.7
ASHRAE Committee 9.10 LVDL-0 ASHRAE 62.1 ASHRAE 62.1 See Standard for Definitions of each LVDL
LVDL-1 ASHRAE 62.1 ASHRAE 62.1
LVDL-2 4-6 ASHRAE 62.1
LVDL-3 6+ 4
LVDL-4 8+ 4

ACGIH: Industrial Ventilation: A Manual of Recommended Practice

Paragraph 10.6, Airflow Rate, states:

Specific quantities of minimum outdoor air supply may be obtained from building and health codes or from criteria developed by groups such as ASHRAE.

Paragraph 10.6.1, Air Changes, states:

Air changes per hour or air changes per minute is a poor basis for ventilation criteria. The required ventilation depends on the generation rate and toxicity of the contaminant, not on the size of the room in which it occurs.

International Mechanical Code (IMC)

Chapter 4, Ventilation, paragraph 401.2 states:

Ventilation Required. Every occupied space shall be ventilated by natural means in accordance with Section 402 or by mechanical means in accordance with Section 403.

Table 403.3.1.1 identifies minimum ventilation rates for various space types based upon occupancy and space area, with similar to requirements as those identified in ASHRAE 62.1. For a typical laboratory with a 10-foot ceiling, the IMC required exhaust flow rate results in an air change rate of 6 ACH occupied, 1.7 ACH unoccupied.

NFPA 45: Standards on Fire Protection for Laboratories using Chemicals

Air change rate requirements and/or recommendations are not specifically defined in the main body of NFPA 45, with only a the general requirement that "Laboratory units and laboratory hoods in which chemicals are present shall be continuously ventilated under normal operating conditions" included in Chapter 7, Laboratory Ventilation Systems and Hood Requirements, paragraph 7.2.2.

The non-mandatory Appendix A, paragraph 7.2.2 states:

A minimum ventilation rate for unoccupied laboratories (e.g., nights and weekends) can be as low as 4 room air changes per hour with proper laboratory operations and storage of chemicals. Occupied laboratories typically operate at rates greater than 6 air changes per hour, consistent with the conditions for use for the laboratory. Occupied laboratories should determine their supply airflow rates based on cooling requirements, amount of exhaust air required for the hoods, or exhaust devices in the laboratory, whichever is greatest. Use of only an "air change per hour" criteria is not considered proper design. Adequate ventilation shall be provided to ensure occupant safety and safe operation of exhaust devices used inside the laboratory.

Laboratory ventilation operating at lower rates should employ specific measures to monitor for potentially hazardous conditions and increase the ventilation automatically upon detection of any condition within 25 percent of the level of concern. If such a monitoring system is used, it should be fail-safe and be of such a nature that it will detect all potential leakage throughout the entire laboratory area. These systems should be reserved for locations where the anticipated contaminants can be measured reliably and activate the control system within a sufficiently rapid time period to provide occupant protection. In the event of a failure of the monitoring system or control components, the ventilation system should return to the designated occupied ventilation rate. Detailed analyses of flow paths, dead pockets, and failure modes under all credible scenarios should be performed to avoid exposure.

National Research Council: Prudent Practices in the Laboratories

Paragraph 9.C.4 states:

A general ventilation system that gives 6 to 12 room changes per hour is normally adequate. More airflow may be required to cool laboratories with high internal heat loads.

29 CFR 1910.1450, Appendix A: "National Research Council Recommendations Concerning Chemical Hygiene in Laboratories" (Non-Mandatory)

Recommendations from section titled "Prudent Practices in the Laboratory, Handling and Management of Chemicals" The Occupational Safety and Health Administration (OSHA) indicates that "Prudent Practice" should be consulted "for a more extended presentation and justification for each recommendation."

Section A.4, "Provide Laboratory Ventilation" 29 CFR 1910.1450 states:

A laboratory ventilation system should include the following characteristics and practices:

  1. Heating and cooling should be adequate for the comfort of workers and operation of equipment. Before modification of any building HVAC, the impact on laboratory or hood ventilation should be considered, as well as how laboratory ventilation changes may affect the building HVAC.
  2. A negative pressure differential should exist between the amount of air exhausted from the laboratory and the amount supplied to the laboratory to prevent uncontrolled chemical vapors from leaving the laboratory.
  3. Local exhaust ventilation devices should be appropriate to the materials and operations in the laboratory.
  4. The air in chemical laboratories should be continuously replaced so that concentrations of odoriferous or toxic substances do not increase during the workday.
  5. Laboratory air should not be recirculated but exhausted directly outdoors.
  6. Air pressure should be negative with respect to the rest of the building. Local capture equipment and systems should be designed only by an experienced engineer or industrial hygienist.
  7. Ventilation systems should be inspected and maintained on a regular basis. There should be no areas where air remains static or areas that have unusually high airflow velocities.

ANSI/AIHA Z9.5: Laboratory Ventilation

ANSI Z9.5 does not identify a specific air change rate. It does discuss supply and exhaust air strategies. The discussion related to paragraph 5.3.1, Supply Air Volume, indicates:

The ventilation rate selected for a laboratory depends on the following concerns:

  • control of thermal and psychrometric environment (ASHRAE Laboratory Design Guide),
  • dilution and displacmenet of contaminants not captured by exposure control devices,
  • effective operation of exposure control devices, such as laboratory hoods (See Sections 3 and 4), and
  • space pressurization (see Section 5.2.1)

The quantity of dilution (or displacement) ventilation required is a subject of controversy. Numerous studies make it clear that the air flow rate is just one factor affection contaminant levels in the room. Frequently, other factors have been shown to make a bigger difference that some changes in the air flow rates. These factors include mechanical arrangement of the supply and exhaust devices, thermal effects, occupant movement and the motion and location of doors.

(Manning, et. al 2000, ASHRAE Transactions, DA-0014-3: Analysis of Air Supply Type and Exhaust Location in Laboratory Animal Research Facilities Using CFD

Klein, et. al 2009, JCHAS, Laboratory air quality and room ventilation rates
Smith and Yancey-Smit, 2009, JCHAS, Specification of Airflow Rates in Laboratories)

These studies do not show that the flow rate does not matter. On the contrary, they have shown that the flow rate certainly does affect contamination levels, but that there is no air change rate that is always appropriate.

Usually a laboratory ventilation system surpasses the codes and standards that apply to the building in general. For example, the OA ventilation per person usually exceeds the requirements of ASHRAE Standard 62.1.

ASHRAE 62.1: Ventilation for Acceptable Indoor Air Quality

ASHRAE 62.1 is similar to the IMC in that it has a procedure to follow to determine the minimum mechanical outdoor air and exhaust air required. Table 3.2.2.1, Minimum Ventilation Rates in Breathing Zones is very similar to the equivalent IMC table. The values for science laboratory outdoor air and exhaust are identical to the IMC. Therefore, for typical laboratories with a 10 foot ceiling, ASHRAE 62.1 requires an air change rate of 6 per hour occupied and 1.7 unoccupied.

ASHRAE, Committee 9.10, Classification of Laboratory Ventilation Design Levels

This ASHRAE standard provides an in-depth look at deploying effective ventilation measures to maintain safe workspaces and guides design engineers, users, and facility operators to understand appropriate laboratory air control systems (LACS). For example:

The laboratory and the LACS must be appropriate for the chemical hazards and capable of providing adequate control and protection when properly designed, operating, and use by trained personnel. The level of risk and the demand for ventilation can vary between laboratories and with any laboratory over time depending on the occupants, the types of hazards, and the processes conducted. For this reason, management of change procedures are particularly important in a laboratory setting. A successful management of change program involves a variety of stakeholders, but the design basis of the laboratory ventilation system should include consideration of how to support changes in the laboratory practices over time.

This standard defines 5 different laboratory ventilation design levels (LVDLs) and prescribes a suggested level of control for air change rates and other design features.

 

Emergency System Code Requirements

Refer to local code requirements as a priority, but here are national and international code requirements for emergency systems in labs to help understand requirements.

The NFPA 70 National Electric Code, Article 700 Emergency Systems 700.12 states:

(B) Generator Set.

(1) Prime Mover-Driven. For a generator set driven by a prime mover acceptable to the authority having jurisdiction and sized in accordance with 700.4, means shall be provided for automatically starting the prime mover on failure of the normal service and for automatic transfer and operation of all required electrical circuits. A time-delay feature permitting a 15-minute setting shall be provided to avoid retransfer in case of short-time reestablishment of the normal source.

(2) Internal Combustion Engines as Prime Movers. Where internal combustion engines are used as the prime mover, an on-site fuel supply shall be provided with an on-premises fuel supply sufficient for not less than 2 hours' full-demand operation of the system. Where power is needed for the operation of the fuel transfer pumps to deliver fuel to a generator set day tank, this pump shall be connected to the emergency power system.

The International Building Code (IBC) also provides another source on fuel requirements. The reference to standby power relates to legally required standby and not optional standby power.

Installation. Emergency power systems and standby power systems shall comply with Sections 2702.1.1 through 2702.1.7.

Load transfer. Emergency power systems shall automatically provide secondary power within 10 seconds after primary power is lost, unless specified otherwise in this code. Standby power systems shall automatically provide secondary power within 60 seconds after primary power is lost, unless specified otherwise in this code.

Load duration. Emergency power systems and standby power systems shall be designed to provide the required power for a minimum duration of 2 hours without being refueled or recharged, unless specified otherwise in this code.

 

Acronyms

AcronymDefinition
ACHair changes per hour
ACS GCIAmerican Chemical Society Green Chemistry Institute
ACTaccountability, consistency, and transparency
AIAAmerican Institute of Architects
ANSIAmerican National Standards Institute
ASSPAmerican Society of Safety Professionals
BASbuilding automation system
BETRBringing Efficiency to Research
BMPBuilding Management Plan
CAVconstant air volume
CFMcubic feet per minute
CUUniversity of Colorado
Cxcommissioning
DCVdemand control ventilation
DSIREDatabase of State Incentives for Renewables & Efficiency
ECDexposure control device
EH&SEnvironmental Health and Safety
EPAUnited States Environmental Protection Agency
ESCOenergy service company
ESPCenergy savings performance contract
galgallon
FEMAFederal Emergency Management Agency
HVACheating, ventilating, and air conditioning
I2SLInternational Institute for Sustainable Laboratories
ITinformation technology
kBTUkilo-British thermal unit
kWhkilowatt hour
LEDlight-emitting diode
LEEDLeadership in Energy and Environmental Design
LVMPLaboratory Ventilation Management Program
LVRALaboratory Ventilation Risk Assessment
MAQmaximum allowable quantity
NFPANational Fire Protection Association
O&Moperations and maintenance
OSHAOccupational Safety and Health Administration
PPApower purchase agreement
PPEpersonal protective equipment
ppmparts per million
RCBrisk control band
RECrenewable energy credit
ft2square foot
SOPstandard operating procedure
SPPsimple payback period
SRECsolar renewable energy credit
TABtesting, adjustment, and balancing
UAGUniversity Alliance Group
UCUniversity of California
UCIUniversity of California, Irvine
UCLAUniversity of California, Los Angeles
UESCutility energy savings contract
ULTultra-low temperature
VAVvariable air volume
WWatt
ZEBzero energy building
 

Attachments

Introduction

Plan

Assess

Best Practice Guides and Manuals

Calculators, Tools, and Templates

Codes and Standards (may require purchase)

Example Documents

Training, Conference, and Webinars

Optimize

Best Practice Guides and Manuals

Calculators, Tools, and Templates

Example Documents and Showcase Projects

Training, Conference, and Webinars

Manage

New Construction

Working Scientists

Best Practice Guides and Manuals

Calculators, Tools, and Templates

Training, Conference, and Webinars

Articles, Research Studies and Papers


 

References and Resources

  1. ACGIH®: Industrial Ventilation: A Manual of Recommended Practice for Design, 27th Edition. Cincinnati, Ohio: American Conference of Governmental Industrial Hygienists, 2010.
  2. ACGIH®: Threshold Limit Values (TLV®) for Chemical Substances and Physical Agents. Cincinnati, Ohio: American Conference of Governmental Industrial Hygienists, 2002.
  3. American Conference of Governmental Industrial Hygienists (ACGIH). 2010. Industrial Ventilation: A Manual of Recommended Practice for Design, 27th Edition. Cincinnati, Ohio.
  4. ANSI/AIHA Z9.5, American National Standard for Laboratory Ventilation
  5. ANSI/ASHRAE 41.2-1987 (RA 92): Standard Methods for Laboratory Air Flow Measurement. Atlanta, Ga.: American Society of Heating, Refrigerating and Air Conditioning Engineers, 1992.
  6. ANSI/ASHRAE 41.3-1989: Standard Method for Pressure Measurement. Atlanta, Ga.: American Society of Heating, Refrigerating and Air Conditioning Engineers, 1989.
  7. ANSI/ASHRAE 41.7-1984 (RA 00): Method of Test Measurement of Flow of Gas. Atlanta, Ga.: American Society of Heating, Refrigerating and Air Conditioning Engineers, 2000.
  8. ANSI/ASHRAE 110-1995: Method of Testing Performance of Laboratory Fume Hoods. Atlanta, Ga.: American Society of Heating, Refrigerating and Air Conditioning Engineers, 1995.
  9. ASHRAE 90.1 Energy Standard for Buildings Except Low-Rise Residential Buildings
  10. ASHRAE 62, Ventilation for Acceptable Indoor Air Quality
  11. ASHRAE Handbook HVAC Applications.
  12. ASHRAE Lab Design Guide, 2016.
  13. Laboratories for the 21st Century, Best Practice Guide Optimizing Laboratory Ventilation Rates, Draft, September 2008, Pg 1.
  14. NFPA 45, Fire Protection for Laboratories Using Chemicals
  15. SEFA, Laboratory Fume Hoods, Recommended Practices
  16. SMACNA: HVAC Duct Construction Standards: Metal and Flexible, Merrifield, Va.: Sheet Metal and Air Conditioning Contractors' National Association, 1995.
  17. Smith, T.C. and Yancey-Smith, S.L: "Specifying Airflow Rates for Laboratories.", Journal of Chemical Health and Safety 16(5): September/October 2009.
  18. Smith, T.C., and Crooks, S.M.: "Implementing a Laboratory Ventilation Management Program." Journal of Chemical Health and Safety 3(2):12–16 (1996).
  19. Smith, T.C.: "The Unintended Practice of Using Employee Health as an Indicator of Proper Hood Performance", Journal of Chemical Health and Safety, January/February, 2004.
  20. Heinsohn, Robert J., Industrial Ventilation Engineering Principles, University Park, PA 1991;
  21. Diberardinis, Louis J., Guidelines for Laboratory Design, 2nd ed, 1993; pg 100.
  22. Public Works and Government Services Canada, MD 15127 – 2016: Laboratory Energy and Safety Optimization Process (Lab ESOP).